Three Rules of Thumb for Connecting in the Virtual Workplace

[Guest Columnist: Today’s post is written by Kyle Lagunas, an HR analyst at Software Advice.]

The modern organization has changed—it is decentralized and increasingly virtual. For decades, “The HP Way,” which advocates “managing by walking around,” was a prime example of how to run an organization. But as the workforce continues to become more mobile, the constraints of a structured nine-to-five schedule are becoming a thing of the past.

Your employee handbook says you have an open door policy, but in an increasingly virtual workplace, employees are not seeking to enter a physical office. As such, most open door policies are more metaphorical.

Employees want to reach you via chat, email, and collaboration platforms. There are several ways even the busiest leaders can chat, check in, and connect with their workforce, though you may not be familiar or entirely comfortable with them. With the right tools and the right attitude, though, you can breathe new life into your open door policy—and strengthen your employee relations.

Talking to employees face-to-face is one thing, but when you’re connecting with them online, the rules are a bit different. “Team spirit and a sense of shared mission are easily lost,” warns David Freedman, technology columnist for the New York Times’ You’re the Boss blog. Rather than jumping in head first, there a few rules of thumb to consider when connecting online:

1. Relax Informal check-ins are more comfortable for employees. A casual hello-how-are-you can offer an excellent opportunity for leaders to coach employees and get valuable feedback from them. When communications from leadership are limited to formal, unidirectional messaging, there’s not going to be a whole lot of meaningful dialogue occurring.

Chat clients are a simple solution for quick communications with your team. Some of us are familiar with this media, but others might struggle with the conversational tone, lowercase letters and lack of punctuation. Keep things short and respond quickly. The point here is that you’re making yourself available and approachable.

 2. You don’t have to be a tech guru If you’re not super savvy when it comes to technology, don’t sweat it. Your organization may already have tools in place and you shouldn’t be afraid to try your hand at them. In fact, your leading by example can encourage employees to dig deeper into the technology your organization makes available to them.

“Whatever your style is as a leader, find the tool that you are most comfortable with, and then go with it,” says Lori Knowlton SVP of HR at HomeAway. The important thing is to find the tool that suits you and suits your company.

3. Onboard your team Rally your team to a common communications and collaboration platform, and make sure they use it. The more people you have using the same tool to communicate, the easier it is to connect with them. Over time, the value of everyone working together on one system will make it a critical part of their routine.

HomeAway finds social collaboration tools like Yammer to be incredibly useful for fostering personable communication and dynamic collaboration across the organization. “We’ve seen a tremendous adoption across the organization,” says Knowlton. The vibrant company culture at HomeAway is a major contributor to their steady growth and success, and the value of this degree of buy-in is self-evident.

Interacting Critical, Tools Helpful
Interaction with a good boss is critical to realizing your full potential as an employee. With the right tools, keeping tabs on your people and your organization can become a part of your regular workflow. Go forth and dabble in a few different products until you find the right one, keeping in mind that many tools are free at their most basic level.

Kyle Lagunas is an HR analyst at Software Advice who reports on trends and best practices in learning and talent management systems.

Educating to be Creative in the Workplace

Though my young children are years away from entering the workforce, I can’t help but be concerned with whether they will actually have the skills necessary to compete for jobs when they enter it.

These kids currently attend good public schools and are getting fine grades. But the knowledge they acquire there and in college may no longer be sufficient alone.

In a previous post, I described the challenges of thriving in the knowledge economy. Tony Wagner, education expert and author of “The Global Achievement Gap,” says there are three basic skills students need if they want to thrive in a knowledge economy: the ability to communicate effectively; the ability to collaborate; and the ability to do critical thinking and problem-solving.

Sir Ken Robinson, author of the book “Out of Our Minds: Learning to be Creative,” says that in addition to communication and collaboration, creativity is also greatly missing in education. I would offer that critical thinking and problem solving actually require a great deal of creativity.

While better communication skills and the ability to work together effectively are vitally important and also the primary focus of my consulting work, I believe this lack of creativity is what may be holding back not only our workers, but perhaps our entire country from fully competing in this new economy.

The U.S. education system—and those of most other countries—focus primarily on language (reading and writing), mathematics, and science. This begins in elementary school and continues well into college. But how well are educational institutions addressing the need for improved communication, collaboration and creativity?

The answer seems to be not very well. Organizations are continually trying to find qualified job candidates who can effectively communicate, work well with others, and innovate to meet competitive pressures.

Being able to communicate well involves not only being a competent speaker, listener, reader and writer, but also the ability to read nuances found in body language, eye contact, tone of voice, and other nonverbal signals. These are things not taught in schools, but they can be learned by most of us as we interact with others.

My elementary school children are regularly learning to collaborate in ways I never imagined back when I was a student. They no longer sit at individual desks, but instead sit at tables with three or more and work together in most of their subject areas. This early collaboration should serve them well when they enter the workforce.

With regard to creativity, however, this may be another matter altogether. The fact is our country provides very little funding to educate students in art, music, drama and dance, and we continually stifle children’s ability to express their own creativity in other ways. This can include how they express themselves in writing, how they determine the best approach to solving a math problem, and thinking of a new hypothesis for science.

Creativity ultimately requires a willingness to make mistakes and be wrong, which are the very things schools often discourage most. When the goal is primarily if not entirely to get each student to answer a test question correctly, this avenue to creativity is no longer of value.

Every year companies spend millions of dollars training employees to be more creative, but this has so far had little success. These very same employees were originally hired because they achieved academic success from institutions where this creativity was stifled.

Learning to be and remain creative requires a great deal of humility and willpower. One must have a thick skin in order to regularly make mistakes, look foolish, and still persevere. This is necessary in order to innovate and find creative solutions that will enable us to compete in the world economy.

Hiring managers would be wise to look beyond candidates with high academic achievements and relevant experience to ask them where they took a big risk and what they learned from the outcome. They should also try to tease out whether candidates are able to think outside the box and come up with novel solutions to problems.

And if the company wants workers to develop curiosity and imagination, then that company must accept that there will be missteps, mistakes, and bad decisions along the way. This is a part of learning and an essential part of being creative. Only then, through this trial and error process, can workers and companies embrace the benefits of creativity for problem solving and innovation.